Preparation for the Season
 

• Ensure you have a valid Working With Children's Check (WWCC) - apply or check your status here.

• Fill key roles: Trainer / Umpire (modified rules games) - click here for further information.

• Ensure parents in all roles are qualified - click here for further information.

• Ensure you and all your parent helpers are registered in PlayHQ
   

Preparation for Game Day
 

• Prepare a roster for all parent roles each week - click here for further information.

• Email parents with details of upcoming match & roster - click here for further information.

• Prepare all paperwork

  • Team sheets - print 3 copies - click here for further information.

  • Timekeeper and Goal Umpire Scorecards (for U11+ teams) - click here for further information.

  • Best & Fairest voting envelopes (for U11+ teams) - click here for further information.

• Check equipment (complete Team Manager's Kit) - click here for further information.

• Ensure you have all relevant awards (Coach's medals + Sponsors award) - click here for further information.

 

Game Day Responsibilities
 

• Setup and inspect ground if you are the first game of the day at a home venue - click here for further information.

• Ensure players and officials sign team sheet - click here for further information.

• Ensure all team and match official roles are filled by parent helpers and Best & Fairest envelopes are distributed (U11 +) - click here for further information.

• Introduce yourself to the opposition Team Manager - click here for further information.

• Collect home game Canteen Award - click here for further information.

• Introduce yourself to the umpires - click here for further information.

• Support your coach - click here for further information.

• During the game - click here for further information.

• Half time - click here for further information.

• Conclusion of the game - click here for further information.

• Enter results and update team sheet in My Teams (PlayHQ) at completion of match (how to score).

• Pack up the ground if you are the last game of the day at a home venue - click here for further information.
   

Post Game Responsibilities
 

• Submit match day paperwork to club via pigeon holes - click here for further information.

• Ensure the Aftermatch Run Sheet is filled out for your team - click here for further information.

• Report incidents/reports by 6pm Sunday to President, Secretary or Incident Officer - club contacts list.

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Communication​

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• Pass information from the club onto the parent group as required.

• Ensure parents are aware of major club events such as the annual Cocktail Party, Sports Stars Lunch or Presentation Day.

• Communicate sponsorship opportunities to parent group.

Player Statistics

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• Keep goal and game tally for all players.

• Alert parents when their kids are approaching a milestone game (50/100/150).

• Cross check with club statistician that all player stats are correct.

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After Match

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• Organise team to host Aftermatch functions on Sunday evenings as rostered by the club.

• Spruik Aftermatch to parent group regularly.

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Equipment and Provisions

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• Team Managers Kit - click here for further information

• Trainers Kit

• Jumpers

• Clash Jumpers (for games against East Sandringham)

• Petty Cash - click here for further information
   

Other responsibilities
 

• Club contact information - click here​ for further information

• Pigeon Holes – located in the trainers room at Columbia, one per team – are used by the club to distribute documents and materials to you (medals, trophies, photo envelopes etc) as well as by you to submit your match day paperwork.

• Team Signature Sheet (submit by round 4) - click here​ for further information

• Medical Information – Operoo (ex Care Monkey)

• Pocket sized team cards for parents (laminated) - optional - click here to download template

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